• Assistant Manager, Administration (Legal Department) Jobs in Malaysia - 982157

    Hong Leong Bank Berhad
  • 5 - 7 Years
  • Malaysia - Kuala Lumpur - Menara Hong Leong
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  • Posted above 1 month
  • Job Views: 21
  • Job Applicants: Less than 10

Job Description

1 Managing Panel of Solicitors
• Assisting the HOD to maintain and monitor the Bank’s panel solicitors by
a) Procuring the profiles of all panel solicitors;
b) Ensuring that information on all panel solicitors such as their Practising Certificates, Professional Indemnity Insurance, contact details, etc are kept up-to-date;
c) Conducting and collating the results of annual reviews on panel solicitors;
d) Maintaining the list of panel solicitors in the Legal portal; and
e) Ensuring proper records of panel solicitors are kept

2 Administrative Duties
• Responsible for Staff Leave Register including Annual Leave, Sick Leave and any other leave from work (to keep the record in the file)
• Maintains inventory of office supplies and replenishes stock for the Dept (Person in-charge of the approval of e-procurement)
• Submission of Staff benefits' claim and ensuring they are in accordance to guidelines and deadlines
• Maintaining the relevant registers for requests for legal advice as well as Incoming & Out-going mails
• Ensuring all relevant reports/papers for relevant committee meetings are ready for HOD

3 Managing yearly Budget and CAPEX
• To prepare the Cost Allocation Methodology
• To follow strictly the budget timeline for Opex, 3 years Projection and Capex submission

4 Submitting Annual Exercise on Fixed Assets’ Physical Verification
• To perform physical verification of Fixed Assets in Legal Department against Finance list uploaded in Knowledge Portal
• To submit the FAAP Form A (Fixed Assets Transfer Form) / FAAP Form B (Fixed Assets Scrap/Sale Form and FAAP Form C (Fixed Assets Physical Verification Discrepancies Form) to Finance and respective CAPEX Coordinators

5 Submitting Monthly Management Report for Legal Department

• To reconcile all the performance tracking by the lawyers
• To key-in monthly OPEX figures in the report
• To prepare the graph for Legal Monthly Work and Average TAT

6 Power of Attorney and Vesting Order
• Supervising the Legal clerk in charge of maintaining the Bank’s Powers of Attorney and Vesting Orders

7 Attending to general office administration (eg request for repair/maintenance work, ensure housekeeping are adhered to)

Candidate must possess at least a Diploma, in any fieldAt least 5 year(s) experience working in Office AdministrationPC literate with knowledge in Microsoft Office applicationsApplicants must be willing to work in Menara Hong Leong1 full-time position available

Profile Summary

Type:Company Job

Role:Senior Executive

Industry:Banking/Financial Services

Salary:Not Disclosed

Deadline:14th Jan 2020

Company Profile

Opportunity is never lacking in our progressive and forward-thinking Bank. Growing from strength to strength as one of Malaysia's leading financial institutions, there will always be new grounds explored and fresh, untapped possibilities in the employment arena. In this area, our scope is potentially many times bigger as Hong Leong Bank is part of a large conglomerate. We are currently opening up our doors for performers who can impress us with their talents and take advantage of our competitive remuneration package, personal development programmes and challenging career paths.
Hong Leong Group use personal data in accordance with the Hong Leong Group Privacy Notice (New Applicants) which can be found at http://www.hongleong.com/download/HLG_Privacy_Notice_New_Applicants.pdf
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