Assistant Manager, Administration (Legal Department) - Jobs in Malaysia - 982157

Hong Leong Bank Berhad
Job Summary
  • Experience 5-7 Years
  • Telecommuting

Job Description

1 Managing Panel of Solicitors and bull Assisting the HOD to maintain and monitor the Bank and rsquo s panel solicitors by a Procuring the profiles of all panel solicitors b Ensuring that information on all panel solicitors such as their Practising Certificates Professional Indemnity Insurance contact details etc are kept up-to-date c Conducting and collating the results of annual reviews on panel solicitors d Maintaining the list of panel solicitors in the Legal portal ande Ensuring proper records of panel solicitors are kept 2 Administrative Duties and bull Responsible for Staff Leave Register including Annual Leave Sick Leave and any other leave from work to keep the record in the file and bull Maintains inventory of office supplies and replenishes stock for the Dept Person in-charge of the approval of e-procurement and bull Submission of Staff benefits claim and ensuring they are in accordance to guidelines and deadlines and bull Maintaining the relevant registers for requests for legal advice as well as Incoming and Out-going mails and bull Ensuring all relevant reports papers for relevant committee meetings are ready for HOD 3 Managing yearly Budget and CAPEX and bull To prepare the Cost Allocation Methodology and bull To follow strictly the budget timeline for Opex 3 years Projection and Capex submission 4 Submitting Annual Exercise on Fixed Assets and rsquo Physical Verification and bull To perform physical verification of Fixed Assets in Legal Department against Finance list uploaded in Knowledge Portal and bull To submit the FAAP Form A Fixed Assets Transfer Form FAAP Form B Fixed Assets Scrap Sale Form and FAAP Form C Fixed Assets Physical Verification Discrepancies Form to Finance and respective CAPEX Coordinators 5 Submitting Monthly Management Report for Legal Department and bull To reconcile all the performance tracking by the lawyers and bull To key-in monthly OPEX figures in the report and bull To prepare the graph for Legal Monthly Work and Average TAT 6 Power of Attorney and Vesting Order and bull Supervising the Legal clerk in charge of maintaining the Bank and rsquo s Powers of Attorney and Vesting Orders 7 Attending to general office administration e g request for repair maintenance work ensure housekeeping are adhered toRequirementCandidate must possess at least a Diploma in any field At least 5 years experience working in Office AdministrationPC literate with knowledge in Microsoft Office applications Applicants must be willing to work in Menara Hong Leong 1 full-time position available

Profile Summary

Type : Company job

Role : Senior Executive

Industry : Banking/Financial Services

Salary : Not Disclosed

Deadline: 2020-01-14

Company Profile

Opportunity is never lacking in our progressive and forward-thinking Bank. Growing from strength to strength as one of Malaysia's leading financial institutions, there will always be new grounds explored and fresh, untapped possibilities in the employment arena. In this area, our scope is potentially many times bigger as Hong Leong Bank is part of a large conglomerate. We are currently opening up our doors for performers who can impress us with their talents and take advantage of our competitive remuneration package, personal development programmes and challenging career paths. HONG LEONG GROUP PERSONAL DATA POLICY Hong Leong Group use personal data in accordance with the Hong Leong Group Privacy Notice (New Applicants) which can be found at By providing to us your personal data, you hereby consent to the processing of your personal data with the said Privacy Notice.
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