• HR and Administration Manager (Penang) Jobs in Malaysia - 1017689

  • 1 - 3 Years
  • Malaysia - Penang
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  • Posted 29 days ago
  • Job Views: 17
  • Job Applicants: Less than 10

Job Description

Responsibilities at Cisive are limitless

This position reports to the General Manager and the Global Head of HR (USA)

Duties and Responsibilities will include but not be limited to

Build strong partnership with the executive staff to ensure that managers and employees work collaboratively to achieve business goals across all business areas

Take a leadership role within the office, across all departments to promote the aims and goals of Senior Management

General office administrative work including procurement of stationery and office supplies, keeping stock of all related items, delivery advisory and logistics arrangement as and when required

Overall management of the office to ensure that a professional atmosphere is maintained at all times, escalating matters when necessary

Provide managerial and administrative support to the Company for its Penang operation

Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities

Coordinate all office related facilities, inventory, utilities, vendors, cleanliness and all IT related matters

Maintain and manage company petty cash float

Prepare monthly budget/ payroll for the company and forward to Senior Management for approval

Perform various day to day general administrative duties including documentation, filing, scanning, correspondence etc

Issue payments for necessary vendors and statutory bodies in a timely manner

Make travel arrangement and meeting schedule arrangement across multiple time zones for Senior Management and team members

Identify and coordinate with new and existing vendors and external parties while adhering to our code of Ethics

Prepare necessary reports for vendors, the Global Head of HR and internal department heads

Conduct and organize (soft skill) training for staff and organize company events

Managing of the recruitment process such as job advertisement, source for candidates and conducting interviews

Respond in a timely manner to inquiries regarding policies, procedures and programs

Manage employment relations and issues, escalating to Senior Management when required

Cultivate and foster the company's corporate culture

Coordinate with relevant departments in regards to the onboarding and off boarding procedures

Conduct Exit Interviews and share relevant information with Managers

Maintain employee database and regularly update employee information such as staff movement, new hires, promotions, performance reviews, termination, resignation, leave balance, insurance plan etc

Assist with relevant Government License renewals and applications

Maintain knowledge of legal requirements and government reporting, regulations affecting human resources functions to ensure policies, procedures, and reporting are compliant

General HR administration and management including, visa application, staff attendance, tax and other logistics arrangement

Handle any other ad hoc admin and or HR duties


Candidates must possess at least a Diploma, Bachelor’s degree in Human Resource Management, Business Studies/Administration/Management or equivalent

At least 1-2 years of working experience in a related field

Working knowledge of local Malaysia labour law (EA 1955), Industrial Law (1967) Trade Union Law is highly desirable

Proficient in MS Office

Able to compose and converse in English and Bahasa Malaysia; ability to converse and compose in other languages are advantageous

Able to work individually on assigned tasks as well as to accept direction on given assignments

Ability to maintain a high level of confidentiality

Profile Summary

Type:Company Job


Industry:Computer/Information Technology (Software)

Salary:Not Disclosed

Deadline:16th Mar 2020

Company Profile

Founded in 1977 as CARCO Group Inc., we launched our new brand Cisive in 2017 to keep pace with our incredible growth and our clients’ increasingly complex challenges for accurate information and insights to make confident decisions. Cisive is a member of the CIP Capital group of companies.
Cisive provides comprehensive global background investigations on potential and current employees, vendors, clients, and business partners. We also provide drug testing and fingerprinting services through alliance partners. Our investigation services include domestic and international due diligence, and general and financial investigations.
CARCO is our pre-insurance vehicle inspection and fraud prevention division. CARCO provides insurance carriers with pre-insurance vehicle inspection reports (underwriting reports) that significantly reduce auto insurance fraud. This service is provided to more than 600 insurance companies through a network of more than 6,000 inspection sites. CARCO inspects more than 1.5 million motor vehicles each year.
Driver iQ is our transportation division, focused on background screening in the long haul trucking industry. Driver iQ’s Previous Record of Employment (PRE) database, combined with Cisive’s expert background screening services, provides a comprehensive and reliable background/previous employment solution specifically built for the trucking industry.
Responsibilities at Cisive are limitless.

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