• Office Assistant Jobs in Malaysia - 993724



    Jord International
  • 5 - 7 Years
  • Malaysia - Kuala Lumpur - Setiawangsa
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  • Posted above 1 month
  • Job Views: 17
  • Job Applicants: Less than 10

Job Description

The purpose of the Office Assistant is to attend to visitors and deal with inquiries on the phone and face to face, supply

information regarding the organisation to the general public, clients and customers, and to provide administrative support for the Kuala Lumpur Office (Setiawangsa Business Suite)

DUTIES AND RESPONSIBILITIES

Reception



Answering the phone

Inducting guests



General Administration



Typing up minutes per requests and type and word-process various documents and electronic information

Scanning

Organising courier services and distributing mail and faxes

Portal Management

Ordering business cards and stationery and general company supplies

Monthly travel reports

Providing Amex and Expense support to Management



Staff Mobility



Booking flights, accommodation and hire cars

Organising visas as required

Inspecting and organising apartment leases, vehicle leases and utilities for seconded staff



Office management



Office Supplies and Cleaning issues

Liaising with building managers



Finance



Assist Finance Manager with report generation

Download and monitor new Purchase orders



Project Administration



Assist with Document Control duties

Liaise with suppliers on Purchase Orders

Update Internal and External systems on ready dates

Project Meeting minutes

Report ready units in client logistics systems

Assist project team in vendor tracking



SKILLS AND EXPERIENCE



At least five years’ administrative experience

Excellent interpersonal skills

A professional personal presentation coupled with a strong customer service orientation

Strong analytical and problem-solving skills

Effective decision-making skills

Effective verbal, written and listening skills

A high level of attention to detail

Solid computer skills including the ability to operate spreadsheet and word processing programs

Experience working in a customer-focused and fast-paced professional environment

Candidate must possess at least Higher Secondary/STPM/"A" Level/Pre-U in Business Studies/Administration/Management or equivalent

Preferably Non-Executive specialized in Secretarial/Executive & Personal Assistant or equivalent



If interested, please contact Pn Noorliah via 016-9898829 or 03-60571984 / 1085 for further clarification

Profile Summary

Type:Company Job

Role:Non-Executive

Industry:Oil/Gas/Petroleum

Salary:MYR 2,000 - 2,500

Deadline:02nd Feb 2020

Company Profile

Jord has been making customer ideas a reality across the globe. Jord designs, manufactures, commissions and provide services for custom-engineered process equipment, modular skids and turnkey plants. We service a broad range of process industries, including alumina, coal, minerals, nickel, oil and gas, petrochemical, pharmaceutical, power, steel and sugar.
Over 200 staff world-wide and generate annual revenues exceeding USD120 million from our various offices and fabrication centers around the world. Jord Malaysia is ISO CERTIFIED and also a ASME "U" stamp shop.

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