JOB BRIEFManager to organize and coordinate office operations and procedures, in order to ensure organizational effectiveness, efficiency and safety. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.Why should you consider for this opportunity5 days work per weekWe give out good bonus to performerExtra EPF Contribution after 5yrs service from Company (15%)Friendly working environment and colleaguesLong service awardSport activitiesYou will play an important role in:Responsible for organizing all of the administrative activities that facilitate the smooth running of an office; controlling correspondence; design filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.Responsible for office maintenance, pest control, relevant supplier / contact management.Upkeep of office equipment and furniture.To achieve Cost Saving and Efficiency by cutting down unproductive resources.Monitor and manage the operations of various functions under office administration.Monitor and execute procurement of office items (including stationery) purchase to the best interest of the Organization.Responsible for entire office filingEnsure office filing is being upkeep including Accounts, Sales & Marketing, Own Biz, Project, Operation & etc.Ensure all office filing is properly labeled, sort out by category for easy reference.Developing and implementing new administrative systems, such as record management, layout and equipment procurement. Coordinate with IT department on all office equipmentRecording office expenditure and managing budget; Analyzing variances; initiating corrective actions.Partner with HR to maintain office policies as necessary;Reviewing and updating health and safety policies and ensuring they are observed.Delegating work to staff and managing their workload and outputProvide administrative support to the department’s operationsResponsible for maintaining the OfficeEnsure sufficient papers, stationery items in meeting rooms; Tidy the meeting rooms after each meeting.Ensure lights / air-cond are switched off accordingly; Ensure the vendor fulfills air cond maintenance duty on quarterly basic.Ensure proper security are in place (i.e. door is always locked)Ensure in -coming calls are being picked up during three times ringing tone in the office.Responsible for the training of the receptionist to answer phone calls and take message properly. Also to ensure the receptionist know how to handle walk-in enquiries and phone enquiries.Ensure tea lady to serve drinks as and when requiredMonitor and maintain all licenses renewals.Assist in resolving any office co-ordination issue ariseResponsible for Entire Office Document FlowEnsure in-coming mails / fax documents are being recorded and distributed accordingly.Understand the office document flow requirement and its purpose and ensure the document flows are upkept (e.g. Sales & Marketing to Account, Own Biz to Account etc.).Office HousekeepingResponsible for office housekeeping – to ensure the office, pantry, toilets and its surrounding areas are being upkeep at all times.OthersAd Hoc tasks assigned by the Management as and when requiredCover duty for Midas’ Personal Assistant in the event she is on leave or MC.Legal AdministrativeIn charge of all legal affairAssist in corporate agreements e.g. Service Agreement/ SPA/ acquisition or joint venture agreement, licensing contract, etc.Responsible in monitoring the compliance issues affecting the companyFollow up and liaise with external lawyers regarding legal matters/ proceedings/Company TrademarksCollecting information for the preparation of legal documents; license application, setting up of new companyTo be successful in this role, you will need to have:Candidate must possess at least Diploma, Bachelor Degree in Finance, Accountancy, Business Studies, Management or equivalentPossess minimum 4 years with relevant working experience: Knowledge of office management systems and proceduresAbility to communicate effectively, both speaking and writing in English, Bahasa Malaysia and ChineseExcellent written and verbal communication skillsStrong organizational and planning skillsAbility to manage inventory control and tracking budget expenses.IX. Proficiency in MS Office
Type : Company job
Role : Manager
Industry : Retail/Merchandise
Salary : Not Disclosed
MidasMart started its grocery business in October 2002. It is a large scale (80,000 sg.ft.) provision grocery superstore located at SupplierS'mart in Johor Bahru,Johor, Malaysia. Its business nature is wholesale cum retail grocery.
MidasMart is managed by Midas Merge Sdn Bhd. Its paid-up capital is RM5 million, with a yearly revenue exceeding RM45 million in this single outlet. Presently, there is 200 staff in this organization.
MidasMart is expanding its business into banner stores and food distribution center. To meet our on-going expansion program, we are looking for energetic and highly motivated individuals to join our dynamic team.
Be a highly effective, lean and fast-moving organization that constantly focuses on increasing Customer value, Employee value as well as Company value through Midas’ excellent wholesales and retail services.
Recognized as a responsible organization that makes a difference.
Exceed Customers’ expectation: Enjoy convenience, value-added services and products, high quality and joyful lifestyle.