Job RoleThe Secretary / Personal Assistant is tasked to assist the CEO in a strictly private and confidential manner. The tasks include managing his workload, providing on-hand assistance involving his tasks and acting as gatekeeper to CEO.Requirement, Skills and QualificationCandidate must possess at least a Bachelor Degree / Post Graduate Diploma / Secretarial or any related fields.Excellent written and spoken in English and Bahasa Malaysia3 years of experience as a Secretary / Personal Assistant or similar role in a corporate environmentMeticulous, responsible and able to work independently and effectivelyExcellent interpersonal and communication skillsExcellent time management skills and ability to multi-task and prioritise work.Able to work beyond normal working hoursStrong organisational and planning skillsKnowledge of office management systems and proceduresProactive problem solverFlexibility and adaptabilityDuties and ResponsibilitiesPerforms diversified secretarial duties and provides general administrative and operations support ensuring all aspects of office is organized efficiently and effectively.Takes minutes of Company’s Senior Management Meeting and follow up action items on behalf of the CEO where necessary;Provides & compiles company’s monthly project updates / report to the headquarters;Drafts Letters / memoProvide secretarial, clerical and administrative support & duties in the CEO’s Office;Maintain the general filing system;Plan and prepare meetings, internal / external correspondences, conferences & attended events of the CEO;Filters general information and invitations to the CEO, screens telephone calls, enquiries and requests, and handles them when appropriate (where related to the CEO’s Office);Manage stakeholders contacts / database;Liaises / follow-up with all level and other key spokespeople / Head of Departments (“HODs”);Supervises and update CEO’s schedule (organize and maintain diaries and make appointments);Organizes CEO’s travel and required planning itineraries - Book travel arrangements and accommodation when necessary;Coordinates the requirement / prepares speech for CEO in regards with the Company’s Event / Social Functions / Corporate Events and others where necessary;Handles the CEO’s Office day-to-day administrative and operations matters including monitoring of deadlines and follow up of instructions of CEO when necessaryMaintains strict confidentiality in CEO’s OfficePerforms other assigned tasks
Type : Company job
Role : Senior Executive
Industry : Aerospace/Aviation/Airline
Salary : MYR 3,000 - 4,000
Senai International Airport is the main air transportation gateway to Iskandar Malaysia. It is strategically located relative to the region's dynamic economic zones such as Singapore, Hong Kong, Macau, South China, East India and other cities in Southeast Asia. Equipped with a 3,800-metre long runway and ground services, Senai Airport is ready to receive and handle almost all types of commercial and cargo aircraft. Besides commercial aviation, its Senai Airport Aviation Park (SAAP) is now growing as a centre for Maintenance, Repair & Overhaul (MRO), Fixed Base Operation (FBO) and related regional business aviation activities.